Copiers Maui - Local Area Set Aside Only

Description

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Procurement Section is issuing Request for Quotation (RFQ) for the purpose of procuring toner cartridges in Maui, County within the State of Hawaii for Disaster 4724.

A single award will be made to the responsible offeror submitting an overall quote that is Best Value Trade Off. This procurement is a Local Set Aside, 100% Small Business set-aside and the associated North American Industrial Classification System (NAICS) code for this procurement is Office Machinery and Equipment Rental and Leasing, with a small business size standard of $40,000,000.00.

Period of Performance will be 6-month base with four (4) 3-month option period. Contractors are requested to submit rates to provide the services outlined in the Attachment 1 Performance Work Statement. Offerors shall complete the Attachment 2 Pricing Sheet and Attachment 3 verification of Local Set Aside Determination.

Attachment 3 Pricing Worksheet. Do not change the government provided estimated level of effort; simply complete insert the fixed rate. The government will confirm calculations for accuracy.

The Government may award single contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the best value to the Government’s needs, price and other factors considered. The factors are listed below in descending order of importance. All evaluation factors, other than price, when combined, are significantly more important than price. The following factors shall be used to evaluate offers:

A.        Factor 1 – Technical Specification

The offerors shall demonstrate meeting the technical specifications of providing Copiers Color and Black & White.

B.        Factor 2 – Delivery Plan

The offerors shall describe the no-later-than date of delivery to FEMA AFO and IA building. Offeror shall consider the OCONUS delivery locations, as well as weather and transportation availability to factor into the plan.

A.        Factor 3 – Price

The price proposal shall include Total Cost per Contract Line Item (CLIN) filled into the Attachment 2 Pricing Sheet.  

1.         Technical Proposal Evaluation

A.        Technical Evaluation Ratings and Definitions

1. 1. 1. Each offeror’s technical proposal will be evaluated for completeness and to determine whether the proposed approach meets the requirement and criteria as specified in the PWS. The table below provides definitions of the adjectival ratings to be used in evaluating each offeror’s technical proposal for Factors 1 and 2.

RATING

DESCRIPTION

High Confidence

The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence

The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence

The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Please respond by Tuesday, April 29, 2025 at 2:00 PM HT-   Response without all required documents may be excluded.

Attachment 3 Pricing Worksheet

Attachment 4 Verification of Local Area.