Custodial Services at Spangdahlem Air Base, Germany

Description

Spangdahlem Air Base has a requirement for custodial services. 
The Contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms identified in Appendices A and B, in order to meet the requirements of the attached PWS and the Service Summary.

Site visit is scheduled for Wednesday, 18 December 2024 10:00 a.m. Central European Time (CET). Attendance of the site visit and the subsequent briefing regarding the HTRO process is highly recommended. Please email the below POCs by Friday, 13 Dec 2024, 03:00 p.m. (CET) if and how many representatives from your company plan on attending the site visit and the briefing. For each visitor please provide a copy of their passport. Additionally, please let the POCs know, if you have base access to Spangdahlem Air Base. Meeting point will be the Visitor Control Center by the main gate at Spangdahlem Air Base. 

Please be advised that ongoing security checks may not be completed in time for the site visit scheduled for Wednesday. As a result, some individuals may not receive base access in time for the visit.
Please note that the Government will not reimburse any expenses incurred in preparation for the site visit, regardless of whether base access is granted.
We want to assure you that your participation in the site visit is not a prerequisite for submitting questions or quotes, and you remain fully eligible for contract award. We encourage you to submit any questions you may have and to provide your quotes by the specified deadline.

Any questions brought up during the site visit will be recorded and related answers will be distributed after the site visit to all interested parties.

Questions arising during the site visit, briefing, or after shall be addressed to the POCs below via email within the time indicated in the solicitation; Monday, 30 December 2024, 09:00 a.m. CET. The Q&A Session will be posted on www.sam.gov and emailed to the participants of the site visit.

Quotes are due Monday, 13 January 2024 09:00 a.m. GMT/ 10:00 a.m. CET.

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20 Dec 2024
- Replaced file with updated version FY25 - HTRO Self-Scoring Matrix - Appendix D version 12182024.xlsx corrected 3.2.2.4 ranges.
- Replaced file with updated version FY25 - Work Sample Cover Sheet - Appendix F version 12182024.docx corrected incorrect title.

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30 Dec 2024

- Updated Appendix B is uploaded for better visibility (landscape vs portrait). File Name FY25 - Custodial PWS - Appendix B - Final1.0

- Consolidated and sanitized Q&As are posted. 

Regarding the Pass/Fail validation of license to operate and required certifications, we would like to highlight the following:

• Self Scoring Matrix 3.2.2.1 - Required license to operate in Germany 

If a prime contractor/offeror can provide proof with their quotation that their subcontractor/teaming partner possesses the necessary license to operate in Germany and can document that they, as the prime contractor, are in the process of obtaining such license; the above mentioned structure is acceptable to satisfy the evaluation criteria. By contract award date – currently approx. 30 days after offer due date – proof of the obtained license has to be provided by prime contractor or otherwise they will be ineligible for award. Progress of the application process has to be provided between offer due date and anticipated contract award date.   

• Self Scoring Matrix 3.2.2.2 – The prime and the subcontractor need to comply with the certification requirement by either possessing the ISO 9001 and/or RAL-GZ-902 certification.

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8 Jan 2025

The purpose of this amendment is to reflect the following changes:
a) Offer due date has been extended to 16 Jan 2025 10:00 a.m. CET.
b) Square meters (SQM) for the following CLINs have been updated:
1. 0001, 0002, 0003, 0004, 0005, 0007, 0009, 0012, 0015
1001, 1002, 1003, 1004, 1005, 1007, 1009, 1012, 1015
2001, 2002, 2003, 2004, 2005, 2007, 2009, 2012, 2015
3001, 3002, 3003, 3004, 3005, 3007, 3009, 3012, 3015
4001, 4002, 4003, 4004, 4005, 4007, 4009, 4012, 4015
2. Updated Addendum to FAR 52.212-1 Instructions to Offerors, paragraph 2.1 Volume III Price Exhibit, paragraph 3.2.2.5 and corresponding Appendix D - Self-Scoring Matrix.
3. Updated Addendum to FAR 52.212-2 Basis for Contract Award, paragraph 2.2 and paragraph 3.2.1
c) Updated "FY25 - Custodial PWS 8 Jan 2025.pdf" paragraph titles to be uniform across PWS for Special Cleaning Requirements for CDC, Youth and Teen Centers.
d) Updated "FY25 - Custodial PWS - Appendix A 8 Jan 2025.pdf"
1. Added disclaimer for definition of "daily" for Special Requirements CDC, Youth/Teen Center (page 3), Eifel Powerhaus Fitness Center, Skelton Memorial Fitness Center and Human Weapon System Fitness Center (page 8).
e) Updated "FY25 - Custodial PWS - Appendix B - 8 Jan 2025.pdf"
1. Changed "Delivery/Task Order CLINS" to "Contract Line Item",
2. Added disclaimer for calculation of sqm (page 4),
3. Added titles for CLIN 0005 and 0006 (page 6),
4. Removed Bldg. 139 from CLIN 0012 Special Requirement - Youth/Teen Center - School Age Program (page 4),
5. Added Bldg. 139 to CLIN 0004 BASIC (Restroom Service Only) (page 2),
6. Renamed CLIN 0012 to Special Requirement - Youth/Teen Center - School Age Program (page 4),
7. Added description to CLIN 0015, 0016, 0017 Beyond AFCOLS Level Annual and Monthly Periodic Glass Cleaning (Page 5).
f) Updated "FY25 - HTRO Self Scoring Matrix - Appendix D 8 Jan 2025.xlsx"
1. Corrected cells K13 through K16 (pull-down menus)
2. Corrected cells L13 through L16 (formulas)
g) Updated "FY25 - HTRO Cross Reference Matrix - Appendix E 8 Jan 2025.xlsx" 3.2.2.5 from "within the last three (3) to five (5) years" to "within the last five (5) years"
h) Updated "FY25 - Bid Schedule - Appendix G 8 Jan 2025.xlsx to reflect updated CLIN quantities
i) Updated "FY25 - Work Sample Cover Sheet - Appendix F 8 Jan 2025.doc" - "Attachment 10" in the header to "APPENDIX F", "Reference Instruction to Offerors (Attachment 10)" to "Reference Instruction to Offerors (Addendum to FAR 52.212-1)", and on page 3 title "Instructions to Attachment 10" changed to "Instructions to Appendix F".

Acknowledgement of Amendment: Offerors must acknowledge receipt of this amendment by signing and returning a copy of this amendment with their quote.